Job Summary
Business Title: Sales Assistant
The Sales Assistant supports the sales function by partnering with branch, sales and
marketing leadership and the Account Executives. This role oversees internal processes
associated with account management and campaign activation.
Job Responsibilities
• Support Account Executives with CRM, (Salesforce) administration, account
set up, hold management, and report preparation.
• Assist in proposal creation, RFP generation, editing, and output utilizing
Proposal+ software and other internal systems.
• Assist marketing and sales leadership with research and reporting for Account
Executive client prospecting and cold calling.
• Prepare campaign documents including but not limited to space and
production contracts, posting instructions for both printed and digital creative
assignments, commission coversheets, billing action forms, etc.
• Review and resolve billing and accounts payable issues in collaboration with
the finance team.
• Generate and distribute sales, renewal, and ad hoc reports.
• Assist the sales team with internal requests from other departments, expense
reports, and other administrative tasks.
• Field inbound sales calls and provide sales leadership with call back
information.
• Coordinate, back up, and liaise with other branch and corporate
departments, e.g., Real Estate, Marketing, Human Resources, Technology,
Operations, Ad Operations, and Finance.
• Support sales leadership with contests, team communications, and
presentation materials.
• Manage general office administration e.g., answer phones, order supplies,
shipping, maintain files, update bulletin boards, etc.
• Other duties as assigned.
Job Qualifications
Education and Certifications
• Bachelor’s degree or equivalent combination of education, training,
experience, or military experience.
Skills
• Competent in Microsoft software applications (i.e., Word, Excel, Outlook, and
PowerPoint).
• Willing to learn internal programs and systems to the level of fluency.
Competencies
• Achievement Orientation: Focusing efforts on achieving high quality results
consistent with the organization’s standards.
• Adaptability: Adapts in order to work effectively in ambiguous or changing
situations, and with diverse individuals and groups.
• Attention to Detail: Working in a conscientious, consistent, and thorough
manner.
• Collaborating with Others: Working together with others in a cooperative and
supportive manner to achieve shared goals.
• Fostering Communication: Listens and communicates openly, honestly, and
respectfully with different audiences, promoting dialogue and building
consensus.
• Planning and Organizing: Reaches goals that are central to organizational
success by making and following plans and allocating resources effectively.
Physical Demands
The demands described below are representative of those that must be met by an
employee to successfully perform the essential functions of this job:
• Employee must have the ability to sit and/or stand at a desk for a minimum of
8 hours a day and complete tasks requiring repetitive use of hands.
• Employee must have the ability to see written documents, computer screens,
and to adjust focus.
• This job is performed in a temperature-controlled office environment